Did you know e-mails can be scheduled ahead of time like blog posts? Do you have a need to schedule e-mails? Do you ever create e-mail drafts and then send the e-mails when you need to? I’ve tried the drafts technique, but the busier I get, the easier it is to lose track of when an e-mail needs to go out.
Scheduling and forgetting is a great option.
There are some e-mail programs that allow scheduling, such as Microsoft Outlook, but if you have Gmail, scheduling isn’t an option…without a plug-in. And I recently found one with everyone’s favorite price tag –> $0.
In addition to scheduling, you can also set up automatic reminders on any e-mails. For instance, I schedule a lot of author interviews for my Reviews and Interviews blog and I ask that interviews be to me at least 7 days before the scheduled date. With the scheduling option, I can have the confirmation e-mail returned to me if the person doesn’t reply to the e-mail by the date I specify.
This definitely saves me time. I don’t have to:
- check my calendar
- determine which person I haven’t heard from
- search for the last e-mail I sent to them
- and then forward that e-mail asking the person to reply.
With scheduler, if the recipient doesn’t reply by the date I specify (for myself, which is called ‘boomerang this message‘), I’ll have my last note to them pop up as a new message that I can then easily forward again. Definite time saver! This is great to use for any e-mail that you need a reply to by a specific date.
Do you and your friends say, “We should schedule lunch some time?” Now you can say, “Pick a date. If I don’t hear from you by next Thursday, I’ll get back in touch.” User ‘boomerang this message’ and get that lunch scheduled!
A bonus I found with this plug-in is that if you have multiple Gmail accounts, you only have to install the plug-in to one of them. I did one simple and quick install, and all my accounts now have the scheduler.
In related news, I saw an article yesterday about Google Chrome passing Internet Explorer as the most popular Web browser. I’ve been using Chrome for less than a year and am just starting to get used to it. What browser do you favor?
Do you see any benefit to scheduling e-mails?
Lisa J. Jackson is an independent editor and writer who is still striving to find the perfect combination of technology that makes her life most efficient. She’s also a New England region journalist and a year-round chocolate and iced coffee lover. She writes fiction as Lisa Haselton, has an award-winning blog for book reviews and author interviews, and is on the staff of The Writer’s Chatroom.