Have you ever had this type of conversation when trying to schedule a meeting or date?
“We need to get together soon to discuss the project.”
“I agree. When? My schedule is quite open.”
“How about next week?”
“How about Tuesday for lunch?”
“Oh, oops, no, I already have plans then. How about Wednesday afternoon?
“Yes, I can do that. Two o’clock?”
“I was thinking more like 4:30.”
“Oh. No, that’s too late in the day. Let’s try for the following week.”
This type of conversation is common and seldom results in a date getting scheduled. It starts off with a vague notion and meanders down a path; always taking a while to narrow in on a date and time. It’s a time consuming way to set a meeting.
To take the lead in the scheduling dance, it’s important to be specific. The conversation can go like this:
“Want to get together on Wednesday at 1 to start discussing the project?”
“I’m booked at 1, but could do 2:30.”
“2:30 works for me. Let’s meet in the middle at Brook’s Cafe.”
“See you then!”
Isn’t that a great way to save time with scheduling?
It’s a great start at valuing your own time and a way to be productive. This can work with business and personal meetings via personal conversation or email.
Agreeing on a location can take time (depending on the circumstances), but at least that part of the conversation happens much sooner once a date has been set.
The method can ease the pain when scheduling something with several people, too. Instead of the open-ended what dates and times work for you? stating one or two dates and times more often than not can do the trick.
How do you go about scheduling meetings in an efficient way? I’d love to know!
Lisa J. Jackson is an independent writer and editor who enjoys working with businesses of all sizes. She’s found that more often than not, when she proposes a time for a meeting, scheduling takes less than a minute. You can connect with her on Twitter, Facebook, Google+, and LinkedIn.